Sunshine Memo 10-2
Permitted Interaction Group
A member of the public asked whether the Neighborhood
Commission, City & County of Honolulu (the “Commission”)
violated the Sunshine Law in the formation of a permitted interaction
group to review minute-taking processes for the neighborhood boards
(the “Minutes PIG”), and by the Commission’s actions
in approving the Minutes PIG’s recommendations.
Specifically, the requester asserted that: (1) the
Minutes PIG’s composition was set up outside of an on open
meeting; (2) the Minutes PIG’s name and function were changed
without official notice and action; and (3) the Commission improperly
adopted the Minutes PIG’s recommendations immediately after
the report was made and without proper notice to the public. The
requester also asked that OIP determine if the Commission’s
members (with the exclusion of one Commissioner) willfully violated
the Sunshine Law.
Based upon its review of the Commission agendas and
minutes, OIP found that the Commission failed to meet certain requirements
necessary to create, operate and act on the recommendations of the
Minutes PIG as set out in the opinion. However, OIP found that the
facts presented did not evidence willful violation of the Sunshine
Law by any Commission member.